Host Your Event at the BCSC!
BCSC reservations are open!
Student organizations event and meeting dates can be as early as October.
Non-student organizations reservation dates should be November or later. Our calendar is starting to fill up for October. We want to ensure student organizations have a change to reserve event and meeting space when they return to campus. Please email Dr. Maya Iverson-Davis at stanfordbcsc@stanford.edu with your questions.
Non-Affiliated Organizations and Community Members
Room reservations are only for departments and organizations affiliated with Stanford. Non-affiliated organizations and community members should check out Stanford Conference Services for information on meeting and event space.
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Important Information and Policies
🌟You are responsible for staffing your event / program. Set-up, clean-up, and every moment in between will be up to your organization to staff and coordinate. BCSC staff will be present to access locked equipment or answer questions.
Cancelation Policy for BCSC Spaces
Cancellations: We want everyone to have a chance to reserve space at the Black House. Last minute cancellations prevent other organizations from using the space. There is a $100 service fee for cancellations made within one week of the reservation date. You will be charged in full if you cancel less than 48 hours before your reservation without rescheduling. For VSOs and sponsorships, you will be charged the department rate for your reservation, and we will send you an updated invoice detailing the fees. If this happens twice, we'll connect with your organization to check-in.
Cleaning Policies and Guidelines for all BCSC Spaces
- Please ensure the space is cleaned and organized according to our cleaning policy. A reference photo of the room's layout will on the podium in our reservation binder.
- Please make a note in the reservation binder BCSC if you arrive for your reservation and the space is not clean or organized according to diagrams in the reservation binder. If a staff member is unavailable, take pictures of the space and email them to stanfordbcsc@stanford.edu. This will help us know if groups are respecting our cleaning policy. You are still responsible for cleaning and organizing the space after your event or program ends.
- If your event will have food, we require you put in a work order for extra custodial services and trash / recycling bins via this We only require trash, compost, and recycling bins. Click here to order trio bins them.
- You have 3 days after we send your reservation confirmation to email us copies of your confirmation forms from Grounds Maintenance and Stanford Recycling. Failure to do so will result in the loss of your reservation.
Social / Party Guidelines for all BCSC Spaces
Organizations and departments hosting non-academic events are subject to additional steps and guidelines in order for final approval/confirmation to be given.
- ALL non-academic events held in the space must send a representative to the Black House to sign our social / party policy at least 24-hours before the event. This policy outlines all guidelines and expectations associated with all non-academic events. We are able to set up a virtual meeting if you are not able to visit the BCSC before your event. However, we highly recommend coming to see the space. This will enable you to better plan your event and understand what we can and cannot offer. Click now to review our social / party policy.
- If you are hosting a social or party, you are required to put in a work order for extra custodial services and trash/recycling via this Buildings and Grounds Maintenance link and/or this PSSI/Stanford Recycling link whether or not you have food. Again, you have 3 days after we send your reservation confirmation to email us copies of your confirmation forms from Grounds Maintenance and PSSI/Stanford Recycling.
- Important: Failure to comply with our social / party policy and cleaning standards will result in loss of reservation and could lead to your organization or department being charged a $100 service fee. Non-compliance will also revoke your ability to access or reserve the BCSC community room, lounge and deck for the remainder of the academic year. Click now to review our social / party policy.
Available Spaces
Black House Lounge (15 people max)
BVSOs interested in using the Black House Lounge for small events and meetings should check the availability calendar and make a reservation. This is not a guaranteed option. Reservations depend on BCSC events and current reservations. This is the main space for students to chill, and we want to make sure this space stays that way.
Henry and Monique Brandon Family Community Room
| Capacity | 110 people standing / 70-80 seated at 60- inch round tables |
|---|---|
| Service Fee | $200 per hour |
| Fee with Deck | $350 per hour |
| Student Organization Fee | Free. Organizations will be responsible for any damaged or broken items. |
| Student Organization Fee with Deck | Free. Your organization will be responsible for any damaged or broken items. |
| Equipment Fee | See Below |
| Reserve Community Room | See Calendar Below |
Ann Pogue-Campbell & Lloyd E. Campbell Community Deck
| Capacity | 50 without tables |
|---|---|
| Service Fee Rates | $150 per hour |
| Fee with Community Center | $350 per hour |
| Student Organization Fee | Free. Your organization will be responsible for any damaged or broken items. |
| Student Organization Fee with Community Center | Free. Your organization will be responsible for any damaged or broken items. |
| Equipment Fee | See Below |
| Reserve Community Deck | See Calendar Below |
Available Equipment
Equipment is only available to organizations and departments renting our space. Chairs and tables are priced per day. We charge a replacement fee for all broken equipment. The fee will equal our cost to replace the broken item. Deck furniture is included in all reservations for free.
| Equipment | Fee |
|---|---|
| Podium | Included in venue fee |
| Chairs (130) | $100 flat fee |
| Tables | $100 flat fee |
Table Options
| Type | Length | Number Available |
|---|---|---|
| Rectangle | 4 - Foot | 2 |
| Rectangle | 6 - Foot | 3 |
| Rectangle | 8 - Foot | 3 |
| Round | 60 inch x 27inch | 6 |
| Cocktail | 4ft | 6 |
Party Planning Resources
- Event and Labor Services (ELS)
- Clean up and Recycling Services: PSSI/Stanford Recycling
- Disability Access and Setup
- Party Planning Guide via the Office of Alcohol Policy & Education
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Availability Calendar - Use the icons at the bottom of the table to expand your view.
Student organizations event and meeting dates can be as early as October.
Non-student organizations reservation dates should be November or later. Our calendar is starting to fill up for October. We want to ensure student organizations have a change to reserve event and meeting space when they return to campus. Please email Dr. Maya Iverson-Davis at stanfordbcsc@stanford.edu with your questions.
Room Request Form - Use this form to submit a room request.
Student organizations event and meeting dates can be as early as October.
Non-student organizations reservation dates should be November or later. Our calendar is starting to fill up for October. We want to ensure student organizations have a change to reserve event and meeting space when they return to campus. Please email Dr. Maya Iverson-Davis at stanfordbcsc@stanford.edu with your questions.