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Room Reservations

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Welcome to the BCSC's new reservation page! Read our policies before completing a reservation request. Please note the change in our rental fees. 

We are not accepting reservations for events before week three of the fall quarter. Please keep this in mind when submitting your request. 

Email your questions to our Assistant Director, Maya Iverson-Davis - mayaid@stanford.edu

Availability Calendar  - Use the icons at the bottom of the table to expand your view. 

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Room Request Form - Use this form to submit a room request.

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Important Information and Policies 

Non-Affiliated Organizations and Community Members

Room reservations are only for departments and organizations affiliated with Stanford. Non-affiliated organizations and community members should check out Stanford Conference Services for information on meeting and event space. 

Cancelation Policy for ALL BCSC Spaces 

CancelingDepartmentStudent Organizations
1 Week Before Your EventThere is a $100 service fee for cancellations made within one week of your reservations date.There is a $50 service fee for cancellations made within one week of the reservation date.
COVID-191 reschedule before we charge our $100 service fee1 reschedule before we charge our $50 service fee

48 Hours Before: Your organization or department has 48 hours before your event to cancel your reservation.  You will be charged in full if you cancel less than 48 hours before your reservation. If this happens twice, we may also revoke your access to reserve the BCSC community room, deck, and lounge space for the remainder of the 2022-2023 academic year.


Cleaning Policies and Guidelines for all BCSC Spaces

  • Please ensure the space is cleaned and organized according to our cleaning policy. A reference photo of the room's layout will be on the refrigerator in the kitchen. 
  • Please notify BCSC staff if you arrive for your reservation and the space is not clean or organized according to our guidelines. If a staff member is unavailable, take pictures of the space and email them to bcscreservations@gmail.com. This will help us know if groups are respecting our cleaning policy.  You are still responsible for cleaning and organizing the space after your event or program ends. 
  • If your event will have food, your organization or department is required to put in a work order for extra custodial services and trash / recycling bins via this Buildings and Grounds Maintenance link and this PSSI/Stanford Recycling link.

You have 3 days after we send your reservation confirmation to email us copies of your confirmation forms from Grounds Maintenance and Stanford Recycling. Failure to do so will result in the loss of your reservation. 


Social / Party Guidelines for all BCSC Spaces

Organizations and departments hosting non-academic events are subject to additional steps and guidelines in order for final approval/confirmation to be given. 

  1. ALL non-academic events held in the space must  send a representative to the Black House to sign our social / party policy at least 24-hours before the event. This policy outlines all guidelines and expectations associated with all non-academic events. We are able to set up a virtual meeting if you are not able to visit the BCSC before your event. However, we highly recommend coming to see the space. This will enable you to better plan your event and understand what we can and cannot offer.  Click now to review our social / party policy. 
  2. If you are hosting a social or party, you are required to put in a work order for extra custodial services and trash/recycling via this Buildings and Grounds Maintenance link and/or this PSSI/Stanford Recycling link whether or not you have food. Again, you have 3 days after we send your reservation confirmation to email us copies of your confirmation forms from Grounds Maintenance and PSSI/Stanford Recycling. 
  3. Important: Failure to comply with our social / party policy and cleaning standards will result in loss of reservation and could lead to your organization or department being charged a $100 service fee. Non-compliance will also revoke your ability to access or reserve the BCSC community room, lounge and deck for the remainder of the academic year. Click now to review our social / party policy. 

Available Spaces

Black House Lounge (15 people max)

BVSOs interested in using the Black House Lounge for small events and meetings should check the availability calendar and make a reservation. This is not a guaranteed option. Reservations depend on BCSC events and current reservations. This is the main space for students to chill, and we want to make sure this space stays that way.

Henry and Monique Brandon Family Community Room 

Capacity110 people standing / 70-80 seated at 60- inch round tables
Service Fee$150 per hour
Fee with Deck$250 per hour
Student Organization FeeYou only pay for equipment rentals. Organizations will be responsible for any damaged or broken items.
Student Organization Fee with DeckYou only pay for equipment rentals. The deck will be shared with folks who want to use it for studying or relaxing. Organizations will be responsible for any damaged or broken items.
Equipment FeeSee Below
Reserve Community RoomSee Calendar Above to make a reservation

Ann Pogue-Campbell & Lloyd E. Campbell Community Deck

Capacity50 without tables 
Service Fee Rates$100 per hour
Fee with Deck$250 per hour
Student Organization FeeYou only pay for equipment rentals. Organizations will be responsible for any damaged or broken items.
Equipment FeeSee Below

Available Equipment

Equipment is only available to organizations and departments renting our space. Chairs and tables are priced per day. We charge a replacement fee for all broken equipment. The fee will equal our cost to replace the broken item. Deck furniture is included in all reservations. 

EquipmentFee
PodiumIncluded in venue fee
Chairs (130)$100 flat fee
Tables$50 flat fee

Table Options

TypeLength Number Available
Rectangle4 - Foot2
Rectangle6 - Foot3
Rectangle8 - Foot2
Round60 inch x 27inch6
Cocktail4ft6

Party Planning Resources