Host Your Event at the BCSC!
Reservations are paused at the Black Community Services Center until week 3 of fall quarter.
Please review our updated policies and space descriptions. All reservation requests are reviewed on a first come, first served, basis. We highly recommend everyone check our availability calendars before submitting a reservation request. Doing so will increase the chance the date / time of your reservation is available. Below are a few items to note about our reservation process.
Availability Calendar - Use the icons at the bottom of the table to expand your view.
Important Information and Policies
🌟You are responsible for staffing your event / program. Set-up, clean-up, and every moment in between will be up to your organization to staff and coordinate. BCSC staff will be present to access locked equipment or answer questions. 🌟
Non-Affiliated Organizations and Community Members
Room reservations are only for departments and organizations affiliated with Stanford. Non-affiliated organizations and community members should check out Stanford Conference Services for information on meeting and event space.
Cancelation Policy for ALL BCSC Spaces
| Canceling | Department | Student Organizations |
|---|---|---|
| 1 Week Before Your Event | There is a $100 service fee for cancellations made within one week of your reservations date. | There is a $50 service fee for cancellations made within one week of the reservation date. |
| COVID-19 | 1 reschedule before we charge our $100 service fee | 1 reschedule before we charge our $50 service fee |
48 Hours Before: Your organization or department has 48 hours before your event to cancel your reservation. You will be charged in full if you cancel less than 48 hours before your reservation. If this happens twice, we may also revoke your access to reserve the BCSC community room, deck, and lounge space for the remainder of the 2022-2023 academic year.
Cleaning Policies and Guidelines for all BCSC Spaces
- Please ensure the space is cleaned and organized according to our cleaning policy. A reference photo of the room's layout will be on the refrigerator in the kitchen.
- Please notify BCSC staff if you arrive for your reservation and the space is not clean or organized according to our guidelines. If a staff member is unavailable, take pictures of the space and email them to bcscreservations@gmail.com. This will help us know if groups are respecting our cleaning policy. You are still responsible for cleaning and organizing the space after your event or program ends.
- If your event will have food, your organization or department is required to put in a work order for extra custodial services and trash / recycling bins via this Buildings and Grounds Maintenance link and this PSSI/Stanford Recycling link.
You have 3 days after we send your reservation confirmation to email us copies of your confirmation forms from Grounds Maintenance and Stanford Recycling. Failure to do so will result in the loss of your reservation.
Social / Party Guidelines for all BCSC Spaces
Organizations and departments hosting non-academic events are subject to additional steps and guidelines in order for final approval/confirmation to be given.
- ALL non-academic events held in the space must send a representative to the Black House to sign our social / party policy at least 24-hours before the event. This policy outlines all guidelines and expectations associated with all non-academic events. We are able to set up a virtual meeting if you are not able to visit the BCSC before your event. However, we highly recommend coming to see the space. This will enable you to better plan your event and understand what we can and cannot offer. Click now to review our social / party policy.
- If you are hosting a social or party, you are required to put in a work order for extra custodial services and trash/recycling via this Buildings and Grounds Maintenance link and/or this PSSI/Stanford Recycling link whether or not you have food. Again, you have 3 days after we send your reservation confirmation to email us copies of your confirmation forms from Grounds Maintenance and PSSI/Stanford Recycling.
- Important: Failure to comply with our social / party policy and cleaning standards will result in loss of reservation and could lead to your organization or department being charged a $100 service fee. Non-compliance will also revoke your ability to access or reserve the BCSC community room, lounge and deck for the remainder of the academic year. Click now to review our social / party policy.
Available Spaces
Black House Lounge (15 people max)
BVSOs interested in using the Black House Lounge for small events and meetings should check the availability calendar and make a reservation. This is not a guaranteed option. Reservations depend on BCSC events and current reservations. This is the main space for students to chill, and we want to make sure this space stays that way.
Henry and Monique Brandon Family Community Room
| Capacity | 110 people standing / 70-80 seated at 60- inch round tables |
|---|---|
| Service Fee | $150 per hour |
| Fee with Deck | $250 per hour |
| Student Organization Fee | You only pay for equipment rentals. Organizations will be responsible for any damaged or broken items. |
| Student Organization Fee with Deck | You only pay for equipment rentals. The deck will be shared with folks who want to use it for studying or relaxing. Organizations will be responsible for any damaged or broken items. |
| Equipment Fee | See Below |
| Reserve Community Room | See Calendar Above to make a reservation |
Ann Pogue-Campbell & Lloyd E. Campbell Community Deck
| Capacity | 50 without tables |
|---|---|
| Service Fee Rates | $100 per hour |
| Fee with Deck | $250 per hour |
| Student Organization Fee | You only pay for equipment rentals. Organizations will be responsible for any damaged or broken items. |
| Equipment Fee | See Below |
Available Equipment
Equipment is only available to organizations and departments renting our space. Chairs and tables are priced per day. We charge a replacement fee for all broken equipment. The fee will equal our cost to replace the broken item. Deck furniture is included in all reservations.
| Equipment | Fee |
|---|---|
| Podium | Included in venue fee |
| Chairs (130) | $100 flat fee |
| Tables | $50 flat fee |
Table Options
| Type | Length | Number Available |
|---|---|---|
| Rectangle | 4 - Foot | 2 |
| Rectangle | 6 - Foot | 3 |
| Rectangle | 8 - Foot | 2 |
| Round | 60 inch x 27inch | 6 |
| Cocktail | 4ft | 6 |